Job Title: Administrative Assistant
Number of Positions: 1 (local)
Position Type: Full-time
Duration: Until December 31st 2024 (based on availability of funds and performance)
Start Date: January 22nd 2024
Supervised by: Executive Director
Location: Buea, South-West, CM (On-Site)
About Family World International (FAWOI):
Family World International (FAWOI) is a dynamic humanitarian non-profit organization dedicated to addressing contextual and existential humanitarian and development needs in Cameroon. With a mission to create a nourishing and nurturing environment for families through capacity building and horizon expansion, FAWOI focuses on Health, Education, Protection, Economic Empowerment, Development, and Research with a special emphasis on women and girls.
Position Overview:
As FAWOI expands its reach and impact, we are seeking a highly motivated and organized individual to join our team as an Administrative Assistant. The ideal candidate will play a pivotal role in supporting the organization’s day-to-day operations, ensuring efficiency and contributing to the achievement of our mission.
Key Responsibilities:
1. Office Management and Documentation
• Maintain accurate and up-to-date records and filing systems.
• Organize and maintain a well-functioning and orderly office space.
• Maintain and update the asset and inventory system both physical and electronic.
• Assist in the creation, editing, and formatting of documents, reports, and presentations.
2. Event Coordination
• Support planning/execution of seminars, workshops, safe space intervention and events.
• Coordinate logistics, including venue booking, travel arrangements, and material preparation.
3. Communication
• Draft and disseminate internal and external communications
• Act as a liaison between staff members and management, effective communication.
• Manage incoming calls, emails, and inquiries and provide timely and courteous responses.
4. Programs and Administrative Support
• Assist in the coordination of virtual and on-site training programs.
• Provide administrative support for various organizational programs.
• Assist in general administrative tasks, including data entry, scheduling, and inventory management, financial and narrative reports.
Qualifications:
• Bachelor’s degree in Business Administration, Management, or a related field.
• Fluent in English and Pidgin. Knowledge of French is an added advantage.
• Proven experience as an administrative assistant or in a similar role.
• Proficient in Microsoft Office Suite and other relevant software.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking skills.
Remuneration: The salary for this role is competitive and negotiable.
Commitments: Diversity, Equity and Inclusion (DEI)
• Commitment to a gender-sensitive working environment and avoid discrimination.
• Commitment to respect of diversity, equity, and inclusion.
• Commitment to career growth and learning.
Beside DEI, FAWOI is committed to the following core values REDI:
• Respect: Believing and appreciating the dignity and potential of all human beings.
• Excellence: Setting high-performance standards and being accountable for and responsible. Mastery of subject matter and meeting with deadlines and results.
• Diversity: Having an open mind to other world views and cultures. Offering just and fair standards and overcoming discrimination and favouritism against any individual or group. Regards men and women as equals with equitable standards.
• Integrity: Maintaining social, ethical and organizational norms and adhering to the code of conduct. Honest, encourages openness and demonstrates the highest levels of integrity.
Protection and Safeguarding
FAWOI believes that every person with whom she comes into contact, regardless of age, gender identity, disability, sexual orientation, ethnicity, or religion, has the right to be protected from all forms of harm, abuse, neglect and exploitation. FAWOI will not tolerate abuse and exploitation by staff, related staff, partners or suppliers. All employees must undergo at least one Protection and Safeguarding training, comply with FAWOI’s Safeguarding policy, enforce it and apply it throughout their contract tenure.
How to Apply:
Interested candidates should submit a CV and cover letter (in one attachment) to contact@fawoi.org with the subject line “Administrative Assistant Application – [Your Full Name]”. Only applications submitted via this email with a complete file and on time will be considered and on a rolling basis.
The application should be addressed to: Head of Human Resources, FAWOI, Cameroon
Application Deadline: January 02, 2024 by 5:00 PM GMT+1
Procedure:
Only candidates whose skills and experience match the job profile are selected and contacted for each phase of the recruitment process that follows accordingly:
• A pre-selection based on submitted files,
• A written competency test (s) and,
• An oral Interview.
If you are not contacted 15days after the closing date, consider your application unsuccessful.
Locations:
Head Office: Mile 17 Buea, South-West 00237, Cameroon
Other Offices: Kumba, South-West Region 00237, Cameroon
Mile 3, Bamenda, North-West 00237, Cameroon
Join us in making a difference and creating a nourishing environment for families!
Disclaimer: FAWOI is an equal opportunity employer. We encourage candidates from diverse backgrounds to apply. Only shortlisted candidates will be contacted.
FEMALE CANDIDATES ARE STRONGLY ENCOURAGED.
